People
/people, reached through search.
A person is a student, staff member or parent, synced in from your student information system or directory. People are not typed in and are not edited here; the source system owns them.
Finding somebody
Section titled “Finding somebody”There is no People tab. The search box in the top bar is the way in. Type a name or a username, pick a person to open their profile, or press Enter for full results.
People from more than one source are de-duplicated, so somebody who exists in both your SIS and your directory appears once with both sets of detail.
The profile
Section titled “The profile”Everything about a person in one place:
| Section | Shows |
|---|---|
| Identity | Name, role or type, year level, username, student number |
| Devices | Assigned to them |
| Loans | Currently out |
| Submissions | Repairs and their status |
| Purchases | What they have bought at the desk |
| Assistance requests | Kiosk requests and their state |
| Charges | Any damage charges raised |
| ID card | A visual replica |
The point of the page is that a student standing at the counter is one search away from their whole history, so the question “have we seen this before” has an answer.
What a person record carries
Section titled “What a person record carries”Which fields are populated depends on your source system.
| Field | From |
|---|---|
| External id | The source system’s own identifier |
| Name | |
| Username | Used at the kiosk when card entry is unavailable |
| Type | Student or staff |
| Year level | Students |
| Tutor or form group | Drives the tutor notification email |
| Card number | Used by the card checker and the kiosk |
| Active | Leavers stop appearing |
Leavers
Section titled “Leavers”A person marked inactive in your source system stops appearing after the next sync. Their records stay, so a repair they lodged in 2024 keeps its owner.
This is worth checking after your first sync. A source system that never deactivates leavers gives you a people list that grows forever.
Card numbers come from your SIS. Where somebody has a new or replacement card that is not on file yet, register it from the card checker.
If you run PaperCut, registering a card can write it through, so the card that identifies somebody at the desk is the same one that releases their printing.
Parents
Section titled “Parents”Parents are people too, and they reach the parent portal to see their children’s records. The link between a parent and a child comes from your SIS.
Which means: if the parent portal shows the wrong children, or none, the fix is in the SIS rather than here.
Permissions
Section titled “Permissions”| Permission | Allows |
|---|---|
client.view | See people and their profiles |
client.manage | Edit person records, register cards |
Related
Section titled “Related”- Card checker for verifying somebody at the counter.
- Directory accounts for managing their identity provider account.
- Inductions for bulk device handout.